Rules for Visegrad+ Grants
Visegrad+ Grants is a grant program run and financed by the International Visegrad Fund (hereinafter referred to as the “Fund”) aimed at facilitating support from the V4 countries (Czechia, Hungary, Poland, Slovakia) primarily towards the Eastern Partnership countries (Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine) and countries of the Western Balkans (Albania, Bosnia and Herzegovina, Kosovo, This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence. Macedonia, Montenegro and Serbia) hereinafter referred to as “target country”.
Visegrad+ Grants shall contribute to the development of the target countries mainly via facilitating the dissemination of the V4 countries’ know-how and good practices with a focus on democratization, the development of civil society, political, economic and social transformation, EU approximation and EU integration, good governance and regional cooperation. The Fund shall publish thematic priorities, set by the Ministries of Foreign Affairs of the V4 countries, on which Visegrad+ Grants projects should focus.
1. Applicant and Project Partners
Any legal entity worldwide, with preference given to those from the target countries and the V4 countries, can apply for support within the Visegrad+ Grants program.
Visegrad+ Grants are awarded to multilateral initiatives. Every proposal must involve an active partnership of the applicant and project partners from at least three different V4 countries and from at least a single target country (see paragraphs 1.2, 2.5 and 4.1 in the Grants Guidelines).
Project proposals are collected electronically via the on-line system available at http://my.visegradfund.org/ three times a year always by 12:00 p.m. (noon) on February 1, June 1 and October 1 respectively, unless stipulated otherwise in separate calls for proposals (see paragraphs 2.1-2.5 of the Grant Guidelines).
Proposals can only be accepted from those applicants who, at the time of the deadline, do not have another Visegrad+ Grant which has not yet been successfully cleared and concluded by the Fund. Detailed eligibility criteria are listed in the Grant Guidelines (see paragraphs 1.4-1.5).
4. Project Budgets
Project budgets are to be prepared in a deliverable-based format. Visegrad Grants are to cover the costs of all or some of the outputs proposed in the project following a “value for money” principle. Projects can be financed up to 100%; although this is less probable with projects of higher financial value. Co-financing is allowed and encouraged.
Visegrad+ Grants with budgets amounting to €10,001 or more require an audit that can, however, be covered from the project’s budget (see paragraph 2.6 of the Grant Guidelines).
The Fund’s Executive Director recommends projects for approval to the Council of Ambassadors (see chapter 3. Project Selection in the Grant Guidelines). The Council of Ambassadors decides on the projects to be supported within Visegrad+ Grants program.
Decisions made by the Council of Ambassadors, are final and shall present no grounds for any form of appeal and require no detailed reasoning.
In cases of granting less of the financial support than requested, Fund’s Executive Director is authorized to contract an adjusted scope of the project.
Results of the selection are published on Fund's website within 12 weeks following the deadline.
Upon the decision of the Council of Ambassadors, the Fund shall approach each applicant whose project was approved for funding and commence with pre-contractual arrangements, (see chapter 4. Contractual Terms in the Grant Guidelines).
The grants are paid in tranches. There are two tranches for a project at minimum but the Fund reserves the right to decide on the final number and sizes of tranches. The last tranche always amounts to 20% of the granted sum and is payable only upon the Fund’s acceptance of the Final (Narrative) Report and Financial Statement. Whereas the first tranches are sent in advance, the last tranche must be pre-financed by the grantee and, if duly approved, the Fund reimburses the due amount (see paragraph 6.1 in the Grant Guidelines).
The contractual period starts the day the contract approved by the grantee is signed by the Fund’s Executive Director. The Fund prepares the contracts and sends them to the grantee by post. The grantee subsequently returns one copy of the signed contract to the Fund, upon the receipt of which the Fund can transfer the first tranche (see chapter 4. Contractual Terms in the Grant Guidelines).
All grantees are to report to the Fund on the project’s implementation (see paragraphs 4.4 and 6.2-6.5 in the Grant Guidelines).
All grantees are obliged to maintain an up-to-date calendar of events that occur as part of the project (see paragraph 5.1 in the Grant Guidelines).
9. Visibility and Results of the Project
Acknowledgement of the Fund’s support is a key condition of the grantee’s reporting (see paragraphs 4.2 and 5.2 of the Grant Guidelines).
10. Additional Conditions
Additional conditions to these rules may apply if specified in advance, inter alia in separate calls for proposals published on the Fund’s website.